Q: How often does the Board of Directors
meet?
A: The board meets the 4th Tuesday of each
month at the Johnston Library starting at 6:30pm.
Q: Who is the Association's Management
Company?
A: Knapp Properties is a well
established, highly recommended, local company which offers their
many valuable services and resources to our Association. Knapp is
located at 4949 Westtown Parkway, Suite 200 in West Des Moines,
50266. The direct contact for our management service is Lesley
Sweet. You may reach her at 515-222-5222 or Lesley.Sweet@knappproperties.com.
The Knapp After-Hours Emergency number is 515-223-4000.
Q: How would I go about attending a Board of
Directors meeting?
A: The meeting of the Board of
Directors is open to any homeowner. If you would like to speak
to the board during this meeting, please contact Lesley Sweet with
Knapp Properties at 515-222-5222 or by e-mail (Lesley.Sweet@knappproperties.com)
by the Friday before the meeting. We ask this to allow us to
book an appropriately sized meeting room as well as get you added to
the agenda.
Q: How do I contact the Board of Directors?
A: The Board of Directors always likes to hear
any questions or comments you have about the homeowners association
or about your experiences living in Ashton Pointe. In all
correspondence please be sure to indicate that you are a resident
and your address. The board can be reached by
contacting Lesley Sweet with Knapp Properties at
515-222-5222 or by e-mail (Lesley.Sweet@knappproperties.com)
or by using the following e-mail address (contactus@ashtonpointe.org)
You
can also use USPS mail with the following address:
Ashton Pointe
Board of Directors
c/o Knapp Properties
4949 Westown Parkway
Suite 200
West Des Moines, IA 50266
Q: What kind of committees does the association
have?
A: The Association's current committees are Architectural, Nominating,
Social and Web Site. If you have expertise or an interest in helping
with these or implementing a new committee to improve our
Association, please contact us!
Q: How am I
able to find out what actions and decisions the Board of Directors
have taken as well as the financial state of the
association?
A: Due to privacy and security
concerns, we do not post the minutes of the board meeting or the
current financials on the website. Please contact Lesley Sweet
with Knapp Properties at 515-222-5222 or by e-mail (Lesley.Sweet@knappproperties.com)
to receive a copy of the minutes from a board meeting. A copy
of the year-end financials will be provided at the annual member
meeting that is held on the first Monday of February each year.
Q: What are the Association
Covenants?
A: The Governing Documents for our
Association were filed in 2003 by the Association's developer,
Stanbrough Development. These documents include the Articles of
Incorporation, Declaration of Homeowners' Association, Declaration
of Covenants, and By-Laws. Governing Documents are created by an
Attorney and describe how the Association should be run,
including:
- What obligations the Association has to its members
- What obligations members have to the Association
- The rules & regulations members are expected to follow
- The methods available to the Association to enforce said rules
& regulations
Please note that neither the current nor
previous Board of Directors had any input into the creation of these
Covenants. The Board is also unable to make changes to the
Covenants without a majority vote of the Association members.
The Board can set its own rules & regulations, but these cannot
contradict the Covenants.
Q: Where can I find a copy of the full Association
Covenants?
A: For your convenience, the board has
provided the documents under the Legal
Documents section of the website www.ashtonpointe.org.
You may contact Lesley Sweet at Knapp Properties to request a paper
version of the Association Covenants: 515-222-5222 or Lesley.Sweet@knappproperties.com
Q: What is the process for amending an item in the
covenants?
A: The first step would be to provide
the Board written notice seeking an amendment with proposed
amendment & specific language. The Board may place member
on the next Board Meeting Agenda to hear and discuss the
proposal. The board will vote on members request & if
approved the member has thirty (30) days to obtain 2/3 signatures of
the total membership using an approved petition form. The
petition form will be provided to the member. If the member is
successful, the completed petition will be presented to the board at
the next board meeting. The board will have thirty-five (35)
days to validate the signatures, vote on acceptance and if approved,
schedule a special member vote. If vote is approved, the
change will be filed with the Polk County Recorder.
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